ApplyWithUs℠ Privacy Statement
Revised and Effective as of October 15, 2014.
This Privacy Statement pertains to the ApplyWithUs Service, an online service provided by ApplicationsOnline, LLC ("ApplicationsOnline," "us," "we," "our") through the ApplyWithUs website located at www.applywithus.com (the "ApplyWithUs Site") and all associated sub-domains (collectively referred to as, the "ApplyWithUs Service"), and explains ApplicationsOnline's practices regarding: (a) our collection of personally identifiable information through the ApplyWithUs Service; (b) our use and disclosure of the information collected; and (c) the steps we take to safeguard personally identifiable information. By using the ApplyWithUs Service, you accept and consent to our practices regarding the collection, use and disclosure of personally identifiable information, as described below.
1. COLLECTION OF PERSONALLY IDENTIFIABLE INFORMATION
The ApplyWithUs Service uses numerous and various online, ad hoc applications, surveys, questionnaires, and other interactive webpages (collectively referred to as "ApplyWithUs Applications") to collect certain types of information from users of the ApplyWithUs Service. Users generally fall into one of three categories:
| User Type | Description |
|---|---|
| Applicants | The primary end users of the ApplyWithUs Service who provide information in response to questions on ApplyWithUs Applications; e.g., a high school senior is an Applicant when completing a college admission Application through the ApplyWithUs Service. |
| Application Recipients | Our institutional customers for whom we set up one or more ApplyWithUs Applications to facilitate the collection of information from Applicants; e.g., a college for which we have set up an admission Application is an Application Recipient. |
| Contributors | Third parties who have received a request from an Applicant to submit supplemental information about an Applicant to an Application Recipient; e.g., a high school guidance counselor is a Contributor when an Applicant requests that the counselor submit high school transcripts to an Application Recipient. |
All personally identifiable information (i.e., information that is specific to you and identifies you individually) collected by us is voluntarily provided by the respective users. We collect personally identifiable information from all users of the ApplyWithUs Service during the process of registering for a new account, including your first name, last name, date of birth, and email address (collectively referred to as, "Registration Information"). After registration, if an Application Recipient has elected to require Applicants to complete a "profile" questionnaire, we may collect personally identifiable information from Applicant during the process of completing the profile (referred to as, "Profile Information"). The Profile Information collected, if any, is determined by each Application Recipient and, therefore will vary. However, all personally identifiable information requested will be clearly labeled and provision of the information will be voluntary, though certain fields may be deemed "required" in order to proceed. We also collect personally identifiable information from Applicants during the process of completing ApplyWithUs Applications. Each ApplyWithUs Application has a unique and specific purpose therefore the personally identifiable information collected through the ApplyWithUs Applications will be varied and diverse. Nonetheless, each ApplyWithUs Application will clearly describe the personally identifiable information requested and Applicants may elect to provide or withhold such information in each instance, though some information may be deemed "required" in order to proceed. We collect personally identifiable information from Contributors when they provide additional information about an Applicant. The information collected from Contributors will vary depending on the nature and purpose of the ApplyWithUs Application and the information required from the Contributor. However, all personally identifiable information requested will be clearly identified and Contributors may decide whether or not to provide such information, though some information may be deemed "required" in order to proceed.
From time-to-time we may also provide Applicants the opportunity to participate in our own Applicant surveys, on which we may request certain personally identifiable information. Participation in these surveys is voluntary and Applicants may choose whether or not to provide the requested information. We may also collect personally identifiable information when users contact us via email for technical support or other assistance.
Some Application Recipients may allow Applicants to pay fees electronically using a third party, online payment processor. The information required for such electronic payments is collected directly by the online payment processor. ApplicationsOnline does not collect any personally identifiable information or electronic payment information from Applicants during the payment process, nor do we process such payment. We cannot and do not control the use and/or disclosure of your personally identifiable information by any online payment processor and we are not responsible for any use or misuse by those processors. You are encouraged to review the privacy policies and practices of the payment processors prior to submitting your electronic payment information. We do receive information from the payment processor in response to each attempted payment transaction, which may include personally identifiable information provided by you in connection with your payment such as your name, billing address, email address, last four digits of your payment card number, and other information related to your transaction and its success or failure. However, ApplicationsOnline does not receive, collect or store your full payment card number, your PIN or your security code.
In addition to the personally identifiable information collected (as described above), we automatically collect general, non-identifying information from all users of the ApplyWithUs Service and the ApplyWithUs Site. General information does not specifically identify you and may include, for example, information automatically provided to us by your browser or computer, such as your IP address, Internet service provider, the type of browser you are using, your operating system, the webpages you visited on the ApplyWithUs Site, and the date and time of your visit.
2. USE OF PERSONALLY IDENTIFIABLE INFORMATION
We store the personally identifiable information we collect from or related to all users in our electronic databases and/or associated files and use that information solely in connection with providing and maintaining the ApplyWithUs Service. You understand and agree that, regardless of your country of residence, your personally identifiable information will be transferred to the United States for storage, processing and use by ApplicationsOnline and the Application Recipients you select to receive such information (as described below).
The general information that we collect automatically from users of the ApplyWithUs Service is stored primarily in our log files. With the exception of an IP address, which may be stored with registration information in our database, general information is not used to identify individual users of the ApplyWithUs Service. We use general information to analyze website usage, performance, loads and trends, and to administer, maintain and improve the ApplyWithUs Service. We may also use and/or disclose aggregated personally identifiable information for statistical and other purposes.
3. DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION
We disclose personally identifiable information only to the third parties identified below and only under the specific circumstances described. We do not intentionally sell, lease, license, share or otherwise disclose personally identifiable information to any other third parties or under any other circumstances.
a. To Application Recipients
The ApplyWithUs Site is used by Applicants to submit completed ApplyWithUs Applications and Contributor information to identified Application Recipients selected by the Applicants to receive such information. When we collect personally identifiable information from Applicants during the process of completing an ApplyWithUs Application, we are collecting such information on behalf of the Application Recipients selected by the Applicant and serve only as custodians of the information collected. Each ApplyWithUs Application identifies the Application Recipient for whom the information is being collected. However, we do not make an Applicant's personally identifiable information available to the Application Recipient until authorized to do so by the Applicant. Applicants expressly authorize us to make their personally identifiable information available to specific Application Recipients (in the form of completed ApplyWithUs Applications), including Profile Information, by specifically selecting the desired Application Recipients and clicking the "submit" button. We do not make an Applicant's personally identifiable information available to any Application Recipient prior to the Applicant's authorization to "submit" such information, except when the Applicant has elected to share Profile Information with selected Application Recipients prior to submitting a completed ApplyWithUs Application by affirmatively "opting in" for such sharing. When completed ApplyWithUs Applications are "submitted" by the Applicant, the selected Application Recipient(s) may export and download a copy of the Applicant's completed ApplyWithUs Application, including all personally identifiable information provided by the Applicant and related information provided by Contributors, if applicable.
We do not share Registration Information with Application Recipients. However, personally identifiable information that is identical or similar to Registration Information may be collected from Applicants via a completed ApplyWithUs Application and such information will be shared with the applicable Application Recipient when submitted by an Applicant, as described above.
Note that we cannot and do not control the use and/or disclosure of your personally identifiable information by the Application Recipients to whom you voluntarily submit ApplyWithUs Applications and we are not responsible for any use or misuse by those Application Recipients or any third party. We recommend that you review the privacy policies and practices of the Application Recipients to whom you wish to submit an ApplyWithUs Application, and/or Contributor information, prior to submission.
b. To Our Service Providers
We may utilize independent contractors, technology vendors and/or other service providers to assist us in performing internal business functions and/or to provide other services necessary to the operation of our business and/or the ApplyWithUs Service. While we do not disclose personally identifiable information directly to these third parties or allow these third parties to have direct access to or make use of any of our users' personally identifiable information, we may engage certain reputable third party service providers under contracts to host all or part of the ApplyWithUs Service, ApplyWithUs Site, and/or our database(s).
c. To Successors In Interest
We may disclose personally identifiable information in the event of a merger, acquisition, or sale of our business or assets, or in the event of an insolvency, bankruptcy, or receivership, if such information is transferred to one or more third parties as part of our business or assets.
d. To Others Under Certain Circumstances
We may also disclose personally identifiable information and/or general information to third parties when we reasonably believe that disclosing such information is necessary to: (a) identify or contact a user of the ApplyWithUs Service; (b) prevent abuse, fraud, or unlawful use of the ApplyWithUs Service, the ApplyWithUs Site or any ApplyWithUs Applications; (c) protect our rights, safety, or property and/or the rights, safety, or property of others; (d) initiate or defend a legal action involving us or otherwise relating to the ApplyWithUs Service; or (e) respond to or comply with a subpoena, other legal or administrative order, process or demand, or any applicable law, rule or regulation.
e. To Application Recipients’ Agents
In connection with the ApplyWithUs Service, some Application Recipients utilize independent contractors, technology vendors and/or other service providers (collectively, "Agents") to assist the Application Recipient in managing, storing, reviewing, accessing, assembling or processing "submitted" ApplyWithUs Applications. We may transfer to these Agents, or permit these Agents to export or download, a copy of the Applicant’s completed ApplyWithUs Application, including all personally identifiable information provided by the Applicant and related information provided by Contributors, if applicable. All Agents must be: (i) identified to us by the Applicant Recipient in writing, (ii) required by the Application Recipient to use the information for the sole purpose of assisting the Application Recipient in utilizing the ApplyWithUs Service; and (iii) required by the Application Recipient to comply with all of the terms and conditions governing the ApplyWithUs Service.
4. RETENTION
We may retain a copy of Applicants' personally identifiable information, Applicants' completed and partial ApplyWithUs Applications, and/or any related Contributor information in our database for Applicants' future use, for the use of Application Recipients to whom the information has been "submitted," and for our records and internal use. All such personally identifiable information remains subject to this Privacy Statement, as revised from time to time, and is protected according to our security policies and practices referenced below. We do not promise to retain your personally identifiable information or general information for any minimum period of time and we may delete all or some of your information at any time, with or without notice, without liability, in the event that you violate our Terms of Service or for any other reason in our sole and absolute discretion. We may use your email address and/or other contact information to communicate with you from time to time about your account, your ApplyWithUs Applications, and/or the Application Recipients to which you have submitted ApplyWithUs Applications to provide you with administrative, technical or other information about the ApplyWithUs Service or to respond to your inquiries and requests for customer service. These communications are not promotional in nature.
5. ACCESS TO YOUR PERSONALLY IDENTIFIABLE INFORMATION
You may change your user name and password at any time by accessing your account; however, you may not change your name or your date of birth after your account has been created. You may access, review and update your Profile Information and ApplyWithUs Applications at any time through the ApplyWithUs Service. However, the information associated with any ApplyWithUs Applications already submitted to an Application Recipient prior to such corrections or updates will not be changed. To correct or change an ApplyWithUs Application already submitted, you must contact the Application Recipient directly. To avoid fraud, abuse and mistakes, we do not allow you to deactivate your account or close your account online. To deactivate and/or close your ApplyWithUs account, you must send a signed, written request to our office address set forth below with your name, user name, the reason for your request and a telephone number by which we can reach you to verify your request. We will attempt to respond to each such request within a reasonable time after receipt. As noted above, we may retain archived copies of your personally identifiable information and other information, subject to this Privacy Statement.
6. SAFEGUARDS
The steps we take to safeguard your personally identifiable information are described in our Security Statement, available at https://www.applywithus.com/legal/security_statement, as revised from time to time in our discretion.
7. OUR USE OF COOKIES
A cookie is in general a small amount of data that is sent to your browser from our server and stored in a file on your computer's hard drive. We use session cookies (which expire when you close your browser) for managing your online session while you are using the ApplyWithUs Service, to save you from having to repeatedly enter your user name and password, and to secure your communications with the ApplyWithUs Service, when necessary. We do not store personally identifiable information in cookies. By modifying your browser preferences, you have the choice to accept all cookies, to be notified when a cookie is set, or to reject all cookies. If you choose to reject cookies from the ApplyWithUs Service, you may not be able to use those parts of the ApplyWithUs Service that require cookies. We do not presently employ the use of persistent cookies (which continue to exist even after you close your browser, but which typically expire after a prescribed time period) on a regular basis but we may use them in the future to test or introduce new features and functionality. If so, we will update this Privacy Statement accordingly.
8. CHILDREN UNDER THE AGE OF 13
ApplicationsOnline does not knowingly solicit or collect personally identifiable information from children under the age of 13. If you believe such information has been collected, contact us immediately by any of the means described below.
9. LINKS TO OTHER WEBSITES
The ApplyWithUs Service may contain links to third party websites that are not owned or controlled by or affiliated with ApplicationsOnline. We are not responsible for the privacy practices of such other third parties or their websites. We encourage you to be aware when you leave the ApplyWithUs Service and ApplyWithUs Site and to read the privacy policies pertaining to each website before you disclose any personally identifiable information. This Privacy Statement applies only to information collected by ApplicationsOnline through the ApplyWithUs Service.
10. NOTICE OF MODIFICATIONS TO THIS PRIVACY STATEMENT
ApplicationsOnline reserves the right to modify this Privacy Statement from time-to-time, as we deem necessary. ApplicationsOnline will notify you of any modifications to this Privacy Statement by electronically posting the revised Privacy Statement and date of modification on the ApplyWithUs Site. We encourage you to review this Privacy Statement frequently in order to be aware of any changes in the way we collect, use and/or disclose personally identifiable information. In addition, ApplicationsOnline may, but is not obligated to, notify you via e-mail and/or by other means of such modifications. The revised Privacy Statement will be effective as of the effective date displayed at the top and bottom of this document. Your continued use of the ApplyWithUs Service after the effective date of the revised Privacy Statement will constitute your acceptance of and consent to the revised Privacy Statement.
11. RELATION TO TERMS OF SERVICE
This Privacy Statement forms a part of and is incorporated into the ApplyWithUs Terms of Service, which govern your use of the ApplyWithUs Service and are available at https://www.applywithus.com/legal/terms_of_service.
12. CONTACT US
If you have any questions, comments or concerns about this Privacy Statement, please contact us by any of the following means:
Mail: ApplicationsOnline, LLC, 500 W. University Parkway, Suite 1M, Baltimore, MD 21210
13. EFFECTIVE DATE
This Privacy Statement was last revised on and is effective as of: October 15, 2014.